The Sharpening Project

Evaluation &
Growth System

Measure what matters. Learn continuously. Grow stronger every semester.

This system gives leaders clear rhythms, tools, and metrics to evaluate spiritual, relational, and operational health — always aligned with our Why and the Three Goals of the program. Keep Jesus at the center: evaluate fruit, not hype.

Section 1

Guiding Objectives

Keep Jesus at the center — evaluate fruit, not hype.

Ensure safety, trust, and consistency across all groups.

Strengthen mentors as disciples who can one day lead.

Track progress against the Three Goals and respond when gaps appear.

Section 2

Core Metrics (KPIs)

Presence & Consistency
  • % of weekly sessions held
  • Mentor attendance rate
  • Student attendance rate
Discipleship Momentum
  • # of prayer moments logged
  • Scripture engagement (weekly study)
  • Next-step commitments
Relational Health
  • Student feels safe, heard, and supported
  • Trust-building indicators
Maturity & Leadership
  • Mentors' growth toward leading with strength
  • Readiness to disciple others
Safety & Protocols
  • Incident reports completed
  • Escalation timeliness
  • Protocol adherence
Section 3

Rhythm & Cadence

Weekly
  • Mentor check-ins (15–30 min) with Program Director / Mentor Coordinator
Monthly
  • Hangout debrief (15 min)
  • Group Health snapshot (quick form)
Quarterly
  • Leadership Review (60 min)
  • KPIs, highlights, stuck points, resource needs
Annually
  • Year-End Evaluation + Celebration
  • Combine surveys, KPIs, and stories
  • Align plans for next year
Section 4

Survey Templates

5–7 min

Student Pulse Survey

Scale: 1–5 (Strongly Disagree → Strongly Agree) + one open comment

  1. I feel loved and safe in my mentorship group.
  2. I trust my mentors and feel comfortable being honest.
  3. I'm growing in my relationship with God.
  4. I'm learning how to handle peer pressure and challenges.
  5. I look forward to our weekly meetings.
  6. I have clear next steps in my faith and life.
Open: "What's one thing we could do to improve your experience?"
5 min

Parent Feedback Survey

Scale: 1–5 + comments

  1. My son feels safe and supported in this program.
  2. I've seen growth in his character and faith.
  3. Communication from the program is clear and timely.
  4. The mentors are respectful, mature, and reliable.
  5. I would recommend The Sharpening Project to another family.
Open: "What should we keep doing? What should we change?"
5–7 min

Mentor Self-Assessment

Scale: 1–5 + comments

  1. I'm consistent, present, and prepared for meetings.
  2. I'm growing spiritually and staying accountable.
  3. I intentionally ask good questions and listen well.
  4. I follow safety protocols and reporting standards.
  5. My students are engaging, and trust is increasing.
Open: "Where do you need training, coaching, or resources?"
Section 5

Monthly Group Health Snapshot

Each mentor group completes this quick monthly form (5 minutes)

Attendance

Mentors / Students present

Devotional

Yes / No + topic covered

Trust Level

Low / Medium / High

Wins

1–2 sentences on positive highlights

Needs / Alerts

Care request, resource, or escalation flag

Section 9

Success Definitions

01

Loved & Safe

Students consistently report feeling loved, safe, and supported in their mentorship.

02

Lead with Strength

Older students step into mentoring; mentors model faith, humility, and courage.

03

Lasting Freedom

Students grow in truth, resist temptation, and strengthen their relationship with Christ.