The Sharpening Project

Evaluation &
Growth System

A global-ready framework for excellence, safety, and long-term impact

Purpose: Build What You Want to Grow

Evaluation is not about micromanaging performance — it's about protecting fruitfulness, ensuring safety, and building a program that can scale without losing its soul.

This system measures what matters most:

Section 1

Guiding Objectives

Christ at Center
  • Evaluate fruit, not hype
Program-Wide Safety
  • No chapter or mentor operates outside protocol
Strengthen Leaders
  • Mentors become disciple-makers, not just babysitters
Identify Trends Early
  • Fix issues before they become patterns
Universal Excellence
  • Every chapter, mentor, student — same standard
Section 2

Core Metrics (KPIs)

A. Presence & Consistency
  • % of weekly 1-on-1 meetings completed
  • Mentor & student consistency ratings
  • Monthly hangout attendance
B. Discipleship Momentum
  • Weekly prayer moments logged
  • Scripture reflection completed
  • "Next step" actions for students & mentors
C. Relational Health
  • Trust level score (student → mentor)
  • Comfort score (heard, safe, valued)
  • Connection quality (high/medium/low)
D. Mentor Leadership Maturity
  • Integrity score (self + coordinator review)
  • Humility / Listening score
  • Protocol compliance score
E. Safety & Compliance
  • Number of escalations
  • Escalation timeliness
  • Incident report completeness
Section 3

Rhythm & Cadence

Weekly
  • 1-on-1 mentor check-in (15–20 min)
  • Attendance & meeting log submitted
Monthly
  • Group hangout
  • Monthly health snapshot
  • Leadership pulse check
Quarterly
  • Leadership Review (60 min)
  • KPI dashboard review
  • Identify wins, patterns, red flags
  • Adjust training and supports
Annually
  • Annual Evaluation
  • Celebration & commissioning
  • Year-end strategic meeting
  • SOP + training refinement
Section 4

Survey Templates

5 min

Student Pulse Survey

Scale: 1–5 + one open question

  1. I feel safe, valued, and understood in my mentorship.
  2. I trust my mentor.
  3. I am growing spiritually and learning about God.
  4. My mentor helps me handle challenges in a healthy way.
  5. I look forward to our meetings.
  6. I feel more confident in who I am.
Open: "What's one thing we could improve for you?"
5 min

Parent Feedback Survey

Scale: 1–5

  1. My son feels safe in this program.
  2. I've seen growth in his character or faith.
  3. Communication is clear and timely.
  4. The mentors are mature, consistent, and responsible.
  5. I trust The Sharpening Project with my child.
Open: "What's one thing we should keep doing? What should change?"
5 min

Mentor Self-Assessment

Scale: 1–5

  1. I stay consistent, prepared, and engaged.
  2. I'm growing spiritually and staying accountable.
  3. I lead with humility and listen well.
  4. I follow all safety protocols with integrity.
  5. My student(s) are opening up and growing.
Open: "Where do you need more training or support?"
Section 5

Monthly Group Health Snapshot (5 Minutes)

Mentor submits each month — the equivalent of a "heartbeat check"

Attendance

Met / did not meet

Devotional

Yes / No + topic

Trust Level

Low / Medium / High

Wins

1–2 sentences

Needs / Alerts

Care request, escalation, resource need

Section 6

Escalation & Safety Checks

Mandatory Reporting (Legal)
  • Abuse / neglect
  • Self-harm or suicidal talk
  • Threats of violence
  • Sexual misconduct

Immediate escalation: Ensure safety → Call civil authorities → Notify parents → Notify Program Director & Head Advisor → Complete incident report same day

Leadership-Important (Non-Emergency)
  • Pornography struggles
  • Anxiety / depression
  • Substance use
  • Family crisis
  • Identity confusion
  • Significant emotional changes
Section 9

Success Definitions

1

Walk in Purpose

Students grow in identity, confidence, Scripture, and calling.

2

Lead with Strength

Mentors model faith, humility, responsibility, and consistency. Older students become future leaders.

3

Find Lasting Freedom

Students develop healthy habits, spiritual disciplines, and resilience — walking in truth, not secrecy.

Section 10

Ownership

RoleOwns
Program DirectorDashboard + review rhythm
Mentor CoordinatorWeekly check-ins + monthly snapshots
Parent & Media LiaisonParent feedback surveys
Head AdvisorSpiritual health + escalation coaching
All MentorsConsistency, safety, and leadership